RENAISSANCE COMMONS COMMUNITY DEVELOPMENT DISTRICT

PALM BEACH COUNTY REGULAR BOARD MEETING MARCH 15, 2023
1:30 P.M.

Special District Services, Inc.
The Oaks Center 2501A Burns Road
Palm Beach Gardens, FL 33410

www.renaissancecommonscdd.org 561.630.4922 Telephone 877.SDS.4922 Toll Free 561.630.4923 Facsimile

AGENDA RENAISSANCE COMMONS
COMMUNITY DEVELOPMENT DISTRICT
Compson & Associates 36 SE Third Street Boca Raton, FL. 33432
REGULAR BOARD MEETING
March 15, 2023
1:30 p.m.

Call to Order
Proof of Publication…	Page 1
Declare Vacancy & Seat Board Members
Administer Oath of Office & Review Board Member Responsibilities and Duties
Establish Quorum
Election of Officers
Chairman
Vice Chairman
Secretary/Treasurer
Assistant Secretaries
Additions or Deletions to Agenda
Comments from the Public for Items Not on the Agenda
Approval of Minutes
1.  October 19, 2022 Regular Board Meeting…	Page 2
Old Business
New Business
Consider Resolution No. 2023-01 – Adopting a Fiscal Year 2023/2024 Proposed Budget…	Page 5
Consider Adjustment to District Counsel Fee Structure…	Page 12
Administrative Matters
Board Members Comments
Adjourn

The Gainesville Sun I The Ledger Daily Commercial I Ocala StarBanner News Chief I Herald-Tribune
News Herald I The Palm Beach Pos, Northwest Florida Daily Nev-IS

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RENAISSANCE COMMONS

PROOF OF PUBLICATION
Renaissance Commons Cdd Renaissance Commons Cdd 250 I BURNS RD
STEA

PALM BEACH GARDENS FL 334105207

STATE OF FLORIDA, COUNTY OF PALM BEACH

The Palm Beach Post, a daily newspaper printed and published in the city of West Palm Beach and of general circulation in Palm Beach, Martin, Okeechobee and St Lucie Counties, Florida; and personal knowledge of the facts herein state and that the notice hereto annexed was Published in said newspapers in the issues dated or by publication on the newspaper's website, if authorized, on:

10/07/2022

and that the fees charged are legal.
Sworn to and subscribed before on 10/07/2022

Leg

My commision expires

Publication Cost:	$225.57

COMMUNITY DEVELOPMENT DISTRICT
FISCAL YEAR 2022/2023 REGULAR MEETING SCHEDULE NOTICE IS HEREBY GIVEN that
the Board of Supervisors of the Renaissance Commons Community Development District will hold Regular Meetings at 1:30 p.m. in a Conference Room of Compson & Associates, Inc., 36 SE Third Street, Boca  Raton,  Florida  33432,  on
the follmving dates:
October 19, 2022
November 16, 2022
January 18, 2023
March 15, 2023
May 17, 2023
July 19, 2023
September 20, 2023
The purpose of the meetings is to conduct any business coming before the Board. Meetings are open to the public and will be conducted in accordance with the provisions at Florida law.
Copies of Agendas far any of the meetings may be obtained from the District's website or by contacting the  District Manager at (561) 630-
4922 and/ar tall-free at 1-877-737-4922 prior to the dote of the particular meeting,
From time to time one or more Supervisors may participate by tele• phone; therefore a speaker tele­ phone will be present at the meeting location so that Supervisors may be fully informed of the discussions taking place. Meetings may be continued as found necessary to o time and place specified on the record.
If any person decides to appeal any decision made with respect to any matter considered at these meet­ ings, such person will need a record of the proceedings and such Person may need to insure that a verbatim record of the Proceedings is made at his or her own expense and which record includes the testimony and evidence on which the appeal is based.
In accordance with the provisions of the Americans with Disabilities Act, any person requiring special accom­ modations or an interpreter to participate at any of these meetings should contact the District Manager at (561) 630-4922 and/or tall free 1-
877-737-4922 at least seven (7) days prior to the date of the particu­ lar meeting.
Meetings may be cancelled from time to time without advertised notice.
RENAISSANCE	COMMONS COMMUNITY DEVELOPMENT DISTRICT

Order No:	7862593
Customer No:	730494
PO#:
TlIIS IS NOT AN INVOICE!
Please do not use this form for paymelll remittance.

# of Copies:
1

ww1,v.re noissancecommonscdd.org

VICKY FELTY
J ota ry P ubIic
State of Wisconsin

Page 1 of 1

RENAISSANCE COMMONS COMMUNITY DEVELOPMENT DISTRICT REGULAR BOARD MEETING
OCTOBER 19, 2022

CALL TO ORDER

District Manager Michael McElligott called the October 19, 2022, Regular Board Meeting of the Renaissance Commons Community Development District to order at 1:30 p.m. in the Conference Room of Compson & Associates, 36 SE Third Street, Boca Raton, Florida 33432.

PROOF OF PUBLICATION

Mr. McElligott presented proof of publication that notice of the Regular Board Meeting had been published in The Palm Beach Post on October 7, 2022, as legally required.

ESTABLISH A QUORUM

Mr. McElligott determined that the attendance of Chair Robert D’Angelo, and Supervisor Joseph Sweeney, Shana Horvath, and Caroline Sullivan constituted a quorum, and it was in order to proceed with the meeting.

Also present were District Managers Michael McElligott of Special District Services, Inc.; District Counsel Michael Pawelczyk Billing, Cochran, Lyles, Mauro & Ramsey, P.A.; and by phone, District Engineer Jeff Schnars of Schnars Engineering Corporation.

ADDITIONS OR DELETIONS TO THE AGENDA

Mr. McElligott ask to add to the agenda to consider the proposal for the work authorized by the Board at the last meeting because the proposal came in over the Board authorized not to exceed amount. There were no objections.

COMMENTS FROM THE PUBLIC FOR ITEMS NOT ON THE AGENDA

There were no comments from the public for items not on the agenda.

APPROVAL OF MINUTES
May 16, 2022, Public Hearing & Regular Board Meeting

Mr. McElligott presented the minutes of the May 16, 2022, Public Hearing & Regular Board Meeting. Without comment, Mr. Sweeney moved approval, seconded by Mr. D’Angelo, approving the minutes of the May 16, 2022, Public Hearing & Regular Board Meeting, as presented. Upon being put to a vote, the motion carried 4 to 0.

OLD BUSINESS

Update on Maintenance Projects

Mr. McElligott explained that work could not be stared yet because the proposal came in over the Board authorized not to exceed amount. The Board will consider the updated proposal amount as part of another agenda item later in the meeting.

NEW BUSINESS
Consider Resolution No. 2022-04 – Adopting a Fiscal Year 2021/2022 Amended Budget

Resolution No. 2022-04 was presented, entitled:

RESOLUTION NO. 2022-04

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE RENAISSANCE COMMONS COMMUNITY DEVELOPMENT DISTRICT AUTHORIZING AND ADOPTING AN AMENDED FINAL FISCAL YEAR 2021/2022 BUDGET (“AMENDED BUDGET”), PURSUANT TO CHAPTER 189, FLORIDA STATUTES; AND PROVIDING AN EFFECTIVE DATE.

Mr. McElligott reviewed the proposed Amended Budget with the Board members. After a brief discussion, a motion was made by Ms. Sullivan, seconded by Mr. D’Angelo, and passed unanimously to adopt Resolution No. 2022-04, as presented.

Consider Approval of Statewide Grading, LLC Proposal

Mr. McElligott explained the Board had approved the work to be done at the last meeting , subject to final review of the proposal by staff and with a not to exceed amount of $50,000.00. The actual proposal from Statewide Grading, LLC came in at $60,169.50, which is over the not to exceed amount, and thus requires a new approval by he Board. District engineer, Mr. Schnars, explained why the proposal came in higher than our original estimates. Mr. Schnars explained that this is still a good price for the wok being done and recommends approval. Staff also recommended the Board approve the proposal plus and additional amount not to exceed of $10,000.00 for possible change orders or additional permitting cost. This will allow the work to continue without the need for a Board meeting to take additional action.

After discussion between the Board and staff, a motion was made by Mr. Sweeney to approve the Statewide Grading, LLC proposal as presented and approve an additional not to exceed of
$10,000.00, with a second by Mr. D’Angelo. The motion passed 4-0.

ADMINISTRATIVE MATTERS

There were no additional administrative matters.

BOARD MEMBER COMMENTS

There were no comment s from the Board.

ADJOURNMENT

There being no further business to come before the Board, Mrs. Horvath moved for adjournment at 1:42 p.m., Mr. D’Angelo seconded, and the motion carried 4 to 0.

Secretary	Chairperson

RESOLUTION NO. 2023-01

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE RENAISSANCE COMMONS COMMUNITY DEVELOPMENT DISTRICT APPROVING A PROPOSED BUDGET FOR FISCAL YEAR 2023/2024; AND PROVIDING AN EFFECTIVE DATE.

WHEREAS, the Board of Supervisors (“Board”) of the Renaissance Commons Community Development District (“District”) is required by Chapter 190.008, Florida Statutes, to approve a Proposed Budget for each fiscal year; and,

WHEREAS, the Proposed Budget including the Assessments for Fiscal Year 2023/2024 has been prepared and considered by the Board.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE RENAISSANCE COMMONS COMMUNITY DEVELOPMENT DISTRICT THAT:

Section 1.  The Proposed Budget including the Assessments for Fiscal Year 2023/2024 attached hereto as Exhibit “A” is approved and adopted.

Section 2.  A Public Hearing is hereby scheduled for 	, 2023 at 1:30 p.m. in the Compson & Associates, 36 SE Third Street, Boca Raton, FL 33432, for the purpose of receiving public comments on the Proposed Fiscal Year 2023/2024 Budget.

PASSED, ADOPTED and EFFECTIVE this 15th day of March, 2023.

ATTEST:	RENAISSANCE COMMONS
COMMUNITY DEVELOPMENT DISTRICT

By:			By:		 Secretary/Assistant Secretary			Chairman/Vice Chairman

Renaissance Commons Community Development District

Proposed Budget For Fiscal Year 2023/2024
October 1, 2023 - September 30, 2024

CONTENTS

PROPOSED BUDGET

DETAILED PROPOSED BUDGET

DETAILED PROPOSED DEBT SERVICE FUND BUDGET

ASSESSMENT COMPARISON

PROPOSED BUDGET
RENAISSANCE COMMONS COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2023/2024
OCTOBER 1, 2023 - SEPTEMBER 30, 2024

REVENUES	
FISCAL YEAR 2023/2024 BUDGET	
O&M Assessments	130,885	
'ebt Assessments	568,049	
Other Revenues	0	
 nterest ncome	240	
		
TOTAL REVENUES	$	699,174	
		
EXPENDITURES		
Supervisor Fees	3,000	
Payroll Taxes  (mployer	240	
(ngineering/ nspections	7,500	
Management	33,432	
Secretarial	4,200	
/egal	9,500	
Assessment Roll	5,500	
Audit Fees	3,825	
Arbitrage Rebate Fee	650	
 nsurance	6,600	
/egal Advertisements	1,200	
Miscellaneous	850	
Postage	325	
Office Supplies	425	
'ues & Subscriptions	175	
Trustee Fee	5,100	
Website Management	2,000	
Maintenance Reserve	38,750	
		
TOTAL EXPENDITURES	$	123,272	
		
REVENUES LESS EXPENDITURES	$	575,902	
		
%ond Payments	(533,966)	
		
BALANCE	$	41,936	
		
County Appraiser & Tax Collector Fee	(13,979)	
'iscounts For (arly Payments	(27,957)	
		
EXCESS/ S+ORTFALL 	$	-	
		
Carryover From Prior Year	0	
		
NET EXCESS/ S+ORTFALL 	$	-	

DETAILED PROPOSED BUDGET
RENAISSANCE COMMONS COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2023/2024
OCTOBER 1, 2023 - SEPTEMBER 30, 2024

REVENUES	
FISCAL YEAR 2021/2022
ACTUAL	
FISCAL YEAR 2022/2023
BUDGET	
FISCAL YEAR 2023/2024
BUDGET	

COMMENTS	
O&M Assessments	130,168	130,904	130,885	Expenditures Less nterest & Carryover Balance/.94	
Debt Assessments	576,805	568,049	568,049	Bond Payment/.94	
Other Revenues	0	0	0		
 nterest ncome	198	240	240	ProMected At $20 Per Month	
					
TOTAL REVENUES	$	707,171	$	699,193	$	699,174		
					
EXPENDITURES					
Supervisor Fees	1,800	3,000	3,000	No Change From 2022/2023 Budget	
Payroll Taxes Employer	138	240	240	ProMected At 8 Of Supervisor Fees	
Engineering/ nspections	5,018	7,500	7,500	No Change From 2022/2023 Budget	
Management	31,524	32,460	33,432	CP AdMustment (Capped At 3 )	
Secretarial	4,200	4,200	4,200	No Change From 2022/2023 Budget	
Legal	6,817	9,500	9,500	No Change From 2022/2023 Budget	
Assessment Roll	5,500	5,500	5,500	No Change From 2022/2023 Budget	
Audit Fees	3,650	3,725	3,825	$100 ncrease From 2022/2023 Budget	
Arbitrage Rebate Fee	650	650	650	No Change From 2022/2023 Budget	
 nsurance	5,706	6,065	6,600	Fiscal Year 2022/2023 Expenditure Was $6,134	
Legal Advertisements	856	1,300	1,200	$100 Decrease From 2022/2023 Budget	
Miscellaneous	534	900	850	$50 Decrease From 2022/2023 Budget	
Postage	103	325	325	No Change From 2022/2023 Budget	
Office Supplies	251	450	425	$50 Decrease From 2022/2023 Budget	
Dues & Subscriptions	175	175	175	No Change From 2021/2022 Budget	
Trustee Fee	4,784	5,300	5,100	$200 Decrease From 2022/2023 Budget	
Website Management	2,000	2,000	2,000	No Change From 2021/2022 Budget	
Maintenance Reserve	2,765	40,000	38,750	Maintenance Reserve	
					
TOTAL EXPENDITURES	$	76,471	$	123,290	$	123,272		
					
REVENUES LESS EXPENDITURES	$	630,700	$	575,903	$	575,902		
					
Bond Payments	(550,575)	(533,966)	(533,966)	2024 Principal & nterest Payments	
					
BALANCE	$	80,125	$	41,937	$	41,936		
					
County Appraiser & Tax Collector Fee	(4,075)	(13,979)	(13,979)	Two Percent Of Total Assessment Roll	
Discounts For Early Payments	(25,553)	(27,958)	(27,957)	Four Percent Of Total Assessment Roll	
					
EXCESS/ (SHORTFALL)	$	50,497	$	-	$	-		
					
Carryover From Prior Year	0	0	0	Carryover From Prior Year	
					
NET EXCESS/ (SHORTFALL)	$	50,497	$	-	$	-		

DETAILED PROPOSED DEBT SERVICE BUDGET
RENAISSANCE COMMONS COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2023/2024
OCTOBER 1, 2023 - SEPTEMBER 30, 2024

REVENUES	

FISCAL YEAR

2021/2022

ANNUAL	

FISCAL YEAR

2022/2023

BUDGET	

FISCAL YEAR

2023/2024

BUDGET	

COMMENTS	

 nterest ncome	

104	

25	

100	

ProMected nterest For 2023/2024	

NA9 Tax Collection	

550,575	

533,966	

533,966	

Yearly Maximum Debt Assessment	

Prepaid Bond Collection	

68,117	

0	

0		

Total Revenues	

$	618,796	

$	533,991	

$	534,066		

EXPENDITURES					

Principal Payments A 1	

325,000	

341,000	

352,000	

Principal Payment Due n 2024	

 nterest Payments A 1	

244,173	

188,044	

176,670	

 nterest Payments Due n 2024	

Bond Redemption	

2,340,000	

4,947	

5,396	

Estimated Excess Debt Collections	

Total Expenditures	

$	2,909,173	

$	533,991	

$	534,066		

Excess/ (Shortfall)	

$	(2,290,377)	

$	-	

$	-		

Series 2017A-1 Bond Refunding Information	
Original Par Amount =	$12,499,000	Annual Principal Payments Due =	May 1st	
 nterest Rate =
 ssue Date = Maturity Date =	3.25 
March 2017
May 2036	Annual nterest Payments Due =	May 1st & November 1st	
Par Amount As Of 1/1/23 =	$5,948,000			

Series 2017A-2 Bond Refunding Information	
Original Par Amount =	$2,978,000	Annual Principal Payments Due =	May 1st	
 nterest Rate =
 ssue Date = Maturity Date =	5.25 
March 2017
May 2036	Annual nterest Payments Due =	May 1st & November 1st	
Par Amount As Of 1/1/23 =	$0	Series 2017A 2 Bond Paid Off n November 2018		

Renaissance Commons Community Development District Assessment Comparison

Lot Type			Fiscal Year 2019/2020
Assessment Before Discount*			Fiscal Year 2020/2021
Assessment Before Discount*			Fiscal Year 2021/2022
Assessment Before Discount*			Fiscal Year 2022/2023
Assessment Before Discount*	Fiscal Year 2023/2024
ProMected Assessment
	Before Discount		

Townhome	
O & M	
$	
55.61		
$	
55.61		
$	
88.30		
$	
88.86	
$	88.85	
	Debt	$	818.20		$	801.84		$	793.82		$	791.77	$	791.77	
	Sub-Total For Townhomes	$	873.81		$	857.45		$	882.12		$	880.63	
$	880.62	

3 Bedroom	
O & M	
$	
49.27		
$	
49.27		
$	
78.23		
$	
78.73	
$	78.72	
Condo	Debt	$	724.93		$	710.53		$	703.42		$	701.60	$	701.60	
	Sub-Total For 3 Bedroom Condos	$	774.20		$	759.80		$	781.65		$	780.33	
$	780.32	

2 Bedroom	
O & M	
$	
42.21		
$	
42.21		
$	
67.02		
$	
67.45	
$	67.44	
Condo	Debt	$	621.02		$	608.59		$	602.50		$	600.94	$	600.94	
	Sub-Total For 2 Bedroom Condos	$	663.23		$	650.80		$	669.52		$	668.39	
$	668.38	

1 Bedroom	
O & M	
$	
38.70		
$	
38.70		
$	
61.45		
$	
61.85	
$	61.84	
Condo	Debt	$	569.48		$	558.08		$	552.50		$	551.07	$	551.07	
	Sub-Total For 1 Bedroom Condos	$	608.18		$	596.78		$	613.95		$	612.92	
$	612.91	

Commercial	
O & M	
$	
3,394.04		
$	
3,394.04		
$	
5,388.72		
$	
5,423.37	
$	5,422.57	
	Debt	$	49,938.20		$	48,934.52		$	48,445.18		$	48,319.58	$	48,319.58	
	Sub-Total For Commercial	$	53,332.24		$	52,328.56		$	53,833.90		$	53,742.95	
$	53,742.15	

Retail	
O & M	
$	
3,493.55		
$	
3,493.55		
$	
5,546.71		
$	
5,582.37	
$	5,581.55	
	Debt	$	-		$	-		$	-		$	-	$	-	
	Sub-Total For Retail	$	3,493.55		$	3,493.55		$	5,546.71		$	5,582.37	
$	5,581.55	

* Assessments nclude the Following	 4% Discount for Early Payments
1% County Tax Collector Fee
1% County Property Appraiser Fee		

Community nformation 		

Note 908 Bond Prepayments As Of March 2023 		
1 Bedroom Condos (233), 2 Bedroom Condos (530), 3 Bedroom Condos (145)		
Residential Units	Assessed For Debt	
Townhomes	310	
310	
3 Bedroom Condos	203	58	
2 Bedroom Condos	805	275	
1 Bedroom Condos	357	124	
Total Residential Units	1,675	
767	
Commercial/Retail Square Footage		
Commercial	175,385	175,385	
Retail	180,527	0	
Total Commercial/Retail Square Footage	355,912	175,385	

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LA I  OFFICES
LYLE  , MA	RO & RAM	EY, P.A.
ESTABLISHED 1977

DENNISE. LYLES JOHN W. MAURO
KENNETH W, MORGAN, JR.
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PGA NATIONAL OFFICE CENTER
300 AVENUE OF THE CHAMPIONS, SUITE 270 PALM BEACH GARDENS, FLORIDA 33418
(561) 659-5970
(561) 659-6173 FAX

WWW .BILLINGCOCHRAN.COM PLEASE REPLY TO: FORT LAUDERDALE

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OF COUNSEL

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STEVEN F. BILLING (1947·1998) HAYWARD D. GAY (1943-2007)

February 6 2023

VIA E-MAIL ONLY- MMcElligott@sdsinc.org

Mr. Michael McElligott District Manager
Special District Services LLC 2501 A Bums Road
Palm Beach Gardens FL 33410

Re:		Adjustment to District Counsel Fee Structure Renaissance Commons Community Development Di trict Our File: 706.05136
Dear Michael:

This firm s current fee structure has been in place since 2005. Although we are certainly mindful of the necessity to keep increases in the District s expenses including the cost of legal services to a rrurumum it has become necessary for us to adjust our hourly rates effective May 1 2023 as follows:

Attorneys/Partners:
Attorneys/Associates:

$275.00 per hour
$225.00 per hour

This hourly fee structure will be adjusted on a periodic basis in conn ction with the District s budget process no later than every third Fiscal Year to reflect changes in the Consumer Price lnde published by the U.S. Department of Labor. The CPI has reflected a 54% increase since the year 2005 and we have not raised our fees during that time.

Mr. Michael McElligott February 6, 2023
Page 2

Naturally, should you have any questions or require any further information in support of this adjustment you should feel free to contact me at your convenience. As I think you are aware, we very much appreciate the opportunity to ser e as District Counsel as well as your courtesy and cooperation with regard to the necessity of what we believe to be both infrequent and reasonable adjustment to our schedul.e of professional fees.

Ginger E. Wal.d For the Firm

GEW/jmp