RENAISSANCE COMMONS COMMUNITY DEVELOPMENT DISTRICT

PALM BEACH COUNTY REGULAR BOARD MEETING MARCH 13, 2024
1:30 P.M.

Special District Services, Inc.
The Oaks Center 2501A Burns Road
Palm Beach Gardens, FL 33410
www.renaissancecommonscdd.org 561.630.4922 Telephone 877.SDS.4922 Toll Free 561.630.4923 Facsimile

AGENDA RENAISSANCE COMMONS
COMMUNITY DEVELOPMENT DISTRICT
Compson & Associates 36 SE Third Street Boca Raton, FL. 33432
REGULAR BOARD MEETING
March 13, 2024
1:30 p.m.

Call to Order
Proof of Publication	Page 1
Establish Quorum
Additions or Deletions to Agenda
Comments from the Public for Items Not on the Agenda
Approval of Minutes
October 18, 2023 Regular Board Meeting	Page 2
Old Business
New Business
Consider Resolution No. 2024-01 – Adopting a Fiscal Year 2024/2025 Proposed Budget	Page 5
Discussion Regarding Required Ethics Training	Page 12
Administrative Matters
Board Members Comments
Adjourn

LOCALiQ
The Gainesville Sun I The Ledger Daily Commercial I Ocala StarBanner
News Chief I Herald-Tribune News Herald I The Palm Beach Post
Northwest Florida Daily News

PO Box 631244 Cincinnati, OH 45263-1244

RENAISSANCE COMMONS

PROOF OF PUBLICATION
Renaissance Commons Cdd Renaissance Commons Cdd 2501 BURNS RD
STEA

PALM BEACH GARDENS FL 334105207

STATE OF WISCONSIN, COUNTY OF BROWN

Before the undersigned authority personally appeared, who on oath says that he or she is the Legal Coordinator of the Palm Beach Post, published in Palm Beach County, Florida; that the attached copy of advertisement, being a Public Notices, was published on the publicly accessible website of Palm Beach County, Florida, or in a newspaper by print in the issues of, on:

10/06/2023

Affiant further says that the website or newspaper complies with all legal requirements for publication in chapter 50, Florida Statutes.

Legal Clerk

Notary, State of WI, County o

-€::?

Subscribed and sworn to before me, by the legal clerk, who is personally known to	10/06/2023

My commision expires
Publication Cost	$222.48

COMMUNITY DEVELOPMENT DISTRICT
FISCAL YEAR 2023/2024 REGULAR MEETING SCHEDULE NOTICE IS HEREBY GIVEN that
the Board of Supervisors of the Renaissance Commons Community Development District will hold Regular Meetings ot l :30 p,m. in a Conference R com of Compson & Associates, Inc., 36 SE Third Street, Boca Roton, Florida 33432, on the following dotes:
October 18, 2023
November 15, 2023
January 17, 2024
March 13, 2024
May 15, 2024
July 17, 2024
September 18, 2024
The Purpose of the meetings is to conduct any business coming before the Boord. Meetings are open to the public and will be conducted in accordance with the provisions of Florido low. Copies of Agendas for any of the meetings may be obtained from the District's website or by contacting the District Manager at (561) 630-4922 and/or toll-free at 1-877-737-4922 prior to the dote of the particular meeting.
From time to time one or more Supervisors may participate by tele• phone; therefore a speaker tele• phone will be present at the meeting location so that Supervisors may be fully informed of the discussions toking place. Meetings may be continued as found necessary to a time and place specified on the record.
If any person decides to appeal any decision made with respect to any matter considered at these meet· ings, such person will need a record of the proceedings and such person may need to insure that a verbatim record of the proceedings is made at his or her own expense and which record includes the testimony end evidence on which the appeal is based.
In accordance with the provisions of the Americans with Disabilities Act, any Person requiring special accom­ modations or on interpreter to participate at any of these meetings should contact the District Manager at (561) 630-4922 and/or toll free 1· 877-737-4922 at least seven (7) days Prior to the dote of the porticu•
!or meeting.
Meetings may be cancelled from time to time without advertised notice.
RENAISSANCE COMMONS COMMUNITY DEVELOPMENT DISTRICT
www.renoissoncecommonscdd.arg  10/1,23 9343037

Order No: Customer No: PO#:

9343037
730494

# of Copies:
1

THIS rs NOT AN INVOICE!
Please do 1101 use this form for payme111 remiltance.

DEf\l!SE ROBERTS
Notary Public State of Wisconsin

Page 1 of 1

RENAISSANCE COMMONS COMMUNITY DEVELOPMENT DISTRICT REGULAR BOARD MEETING
OCTOBER 18, 2023

CALL TO ORDER

District Manager Michael McElligott called the October 18, 2023, Regular Board Meeting of the Renaissance Commons Community Development District to order at 1:38 p.m. in the Conference Room of Compson & Associates, 36 SE Third Street, Boca Raton, Florida 33432.

PROOF OF PUBLICATION

Mr. McElligott presented proof of publication that notice of the Regular Board Meeting had been published in The Palm Beach Post on October 6, 2023, as legally required.

ESTABLISH A QUORUM

Mr. McElligott determined that the attendance of Chair Robert D’Angelo, Vice Chair Carl Klepper (entered mid meeting) and Supervisors Joseph Sweeney and Shana Horvath constituted a quorum, and it was in order to proceed with the meeting.

Also present were District Managers Michael McElligott of Special District Services, Inc., and District Counsel Scott Cochran from Billing, Cochran, Lyles, Mauro & Ramsey, P.A.

Also in attendance is Olivia Thayer.

ADDITIONS OR DELETIONS TO THE AGENDA

Mr. McElligott asked to add to the agenda to consider the resignation of Ms. Caroline Sullivan, and to consider the appointment of Ms. Olivia Thayer to the Board. There were no objections.
Mr. McElligott presented the resignation letter he received from Ms. Sullivan via email. There was a motion by Mr. Sweeney, with a second from Mrs. Horvath, to accept the resignation and declare Seat 1 vacant. The motion passed 3-0.
Mr. Sweeney then made a motion, with a second from Mrs. Horvath, to appoint Ms. Olivia Thayer to fill the vacant Seat 1. The motion passed 3-0.

Mr. McElligott then administered the Oath of Office to Ms. Thayer, and went over supervisor rules and responsibilities.

There was a motion by Mr. Sweeney, with a second from Mrs. Horvath, to keep the current slate of officers the same and to add Ms. Thayer as an Assistant Secretary. The motion passed 4-0.

COMMENTS FROM THE PUBLIC FOR ITEMS NOT ON THE AGENDA

There were no comments from the public for items not on the agenda.

APPROVAL OF MINUTES
May 17, 2023, Public Hearing & Regular Board Meeting

Mr. McElligott presented the minutes of the May 17, 2023, Public Hearing & Regular Board Meeting. Without comment, Mrs. Horvath moved approval, seconded by Mr. D’Angelo, approving the minutes of the May 17, 2023, Public Hearing & Regular Board Meeting, as presented. Upon being put to a vote, the motion carried 4 to 0.

OLD BUSINESS

There was no Old Business.

NEW BUSINESS

Consider Resolution No. 2023-04 – Adopting a Fiscal Year 2022/2023 Amended Budget

Resolution No. 2023-04 was presented, entitled:

RESOLUTION NO. 2023-04

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE RENAISSANCE COMMONS COMMUNITY DEVELOPMENT DISTRICT AUTHORIZING AND ADOPTING AN AMENDED FINAL FISCAL YEAR 2022/2023 BUDGET (“AMENDED BUDGET”), PURSUANT TO CHAPTER 189, FLORIDA STATUTES; AND PROVIDING AN EFFECTIVE DATE.

Mr. McElligott reviewed the Amended Budget with the Board members. After a brief discussion, a motion was made by Mr. Sweeney, seconded by Mr. D’Angelo, and passed unanimously to adopt Resolution No. 2023-04, as presented.

Consider Resolution No. 2023-05 – Adopting a Records Retention Policy
Mr. McElligott presented Resolution No. 2023-05, entitled:
RESOLUTION NO. 2023-05
A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE RENAISSANCE COMMONS COMMUNITY DEVELOPMENT DISTRICT, PROVIDING FOR THE APPOINTMENT OF A RECORDS MANAGEMENT LIAISON OFFICER; PROVIDING THE DUTIES OF THE RECORDS RETENTION POLICT; DETERMINING THE ELECTRONIC RECORDS TO BE THE OFFICIAL RECORD; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE.

Mr. McElligott and Mr. Cochran explained the change in statue. They explained that the Board can now take this action to make the electronic copy the official copy of the District. After some discussion, a motion was made by Mr. Klepper, seconded by Mr. D’Angelo and passed

unanimously to adopt Resolution No. 2023-05 and accepting the electronic record as the official record, as presented.

Memo 2023 Legislative Update

Mr. Cochran pointed the Board to the memo in the meeting materials. He went over any items that might affect CDD’s, which most of the legislative changes won’t. One item that will be new is required ethics training, which is the next agenda item. There was no action required.

Discussion Regarding Required Ethics Training

Mr. Cohran explained a change in the law that will require CDD Board members to complete annual ethics training. This is something the Board will have to start doing in the next year. Staff is looking into options for where / how the Board can complete the training and will come back with recommendations at a later date.

Discussion Regarding Security

Mrs. Horvath explained there has been a repeated occurrence of a non-resident on site. There was discussion among the Board. The CDD is not responsible for the security so they will contact the HOA manager to send out a reminder to the residents to be vigilant about letting non-residents into the premises.

AUDITOR SELECTION COMMITTEE

Ranking of Proposals and Consider Selection of an Auditor

Mr. McElligott went over the rankings in the meeting book of the 3 proposals. Staff recommended either staying with the current auditor, Berger Toombs, or selecting Grau as the low-cost choice. Both are great firms that do lots of these types of audits. After discussion, there was a motion by Mr. Sweeney, with a second from Mr. D’Angelo, to accept the Grau & Associates proposal. The motion passed 5-0.
.
ADMINISTRATIVE MATTERS
There were no additional administrative matters.
BOARD MEMBER COMMENTS

There were no comments from the Board.

ADJOURNMENT

There being no further business to come before the Board, Mr. D’Angelo moved for adjournment at 2:05 p.m., Mr. Klepper seconded, and the motion carried 5 to 0.

Secretary	Chairperson

RESOLUTION NO. 2024-01

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE RENAISSANCE COMMONS COMMUNITY DEVELOPMENT DISTRICT APPROVING A PROPOSED BUDGET FOR FISCAL YEAR 2024/2025; AND PROVIDING AN EFFECTIVE DATE.

WHEREAS, the Board of Supervisors (“Board”) of the Renaissance Commons Community Development District (“District”) is required by Chapter 190.008, Florida Statutes, to approve a Proposed Budget for each fiscal year; and,

WHEREAS, the Proposed Budget including the Assessments for Fiscal Year 2024/2025 has been prepared and considered by the Board.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE RENAISSANCE COMMONS COMMUNITY DEVELOPMENT DISTRICT THAT:

Section 1.  The Proposed Budget including the Assessments for Fiscal Year 2024/2025 attached hereto as Exhibit “A” is approved and adopted.

Section 2.  A Public Hearing is hereby scheduled for May 22, 2024 at 1:30 p.m. in the Compson & Associates, 36 SE Third Street, Boca Raton, FL 33432, for the purpose of receiving public comments on the Proposed Fiscal Year 2024/2025 Budget.

PASSED, ADOPTED and EFFECTIVE this 13th day of March, 2024.

ATTEST:	RENAISSANCE COMMONS
COMMUNITY DEVELOPMENT DISTRICT

By:			By:		 Secretary/Assistant Secretary			Chairman/Vice Chairman

Renaissance Commons Community Development District

Proposed Budget For Fiscal Year 2024/2025
October 1, 2024 - September 30, 2025

CONTENTS

PROPOSED BUDGET

II	DETAILED PROPOSED BUDGET

Ill	DETAILED PROPOSED DEBT SERVICE FUND BUDGET

IV	ASSESSMENT COMPARISON

PROPOSED BUDGET
RENAISSANCE COMMONS COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2024/2025
OCTOBER 1, 2024 - SEPTEMBER 30, 2025

REVENUES	
FISCAL YEAR 2024/2025 BUDGET	
O&M Assessments	197,487	
Debt Assessments	562,368	
Other Revenues	0	
Interest Income	480	
		
TOTAL REVENUES	$	760,335	
		
EXPENDITURES		
Supervisor Fees	3,000	
Payroll Taxes - Em	oyer	240	
Engineering/Inspections	7,500	
Management	34,428	
Secretarial	4,200	
Legal	9,500	
Assessment Roll	5,500	
Audit Fees	3,500	
Arbitrage Rebate Fee	650	
Insurance	7,200	
Legal Advertisements	1,200	
Miscellaneous	800	
Postage	725	
Office Sup	ies	400	
Dues & Subscriptions	175	
Trustee Fee	5,100	
Website Management	2,000	
Maintenance Reserve	100,000	
		
TOTAL EXPENDITURES	$	186,118	
		
REVENUES LESS EXPENDITURES	$	574,217	
		
Bond Payments	(528,626)	
		
BALANCE	$	45,591	
		
County Appraiser & Tax Collector Fee	(15,197)	
Discounts For Early Payments	(30,394)	
		
EXCESS/ (SHORTFALL)	$	
		
Carryover From Prior Year	0	
		
NET EXCESS/ (SHORTFALL)	$	

DETAILED PROPOSED BUDGET
RENAISSANCE COMMONS COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2024/2025
OCTOBER 1, 2024 - SEPTEMBER 30, 2025

REVENUES	
FISCAL YEAR 2022/2023
ACTUAL	
FISCAL YEAR 2023/2024
BUDGET	
FISCAL YEAR 2024/2025
BUDGET	

COMMENTS	
O&M Assessments	131,477	130,885	197,487	Expenditures Less Interest & Carryover Balance/.94	
Debt Assessments	569,405	568,049	562,368	Bond PaymenU.94	
Other Revenues	0	0	0		
Interest Income	2,588	240	480	Projected At $40 Per Month	
					
TOTAL REVENUES	$	703,470	$	699,174	$	760,335		
					
EXPENDITURES					
Supervisor Fees	1,800	3,000	3,000	No Change From 2023/2024 Budget	
Payroll Taxes - Em	oyer	138	240	240	Projected At 8% Of Supervisor Fees	
Engineering/Inspections	5,823	7,500	7,500	No Change From 2023/2024 Budget	
Management	32,460	33,432	34,428	CPI Adjustment (Capped At 3%)	
Secretarial	4,200	4,200	4,200	No Change From 2023/2024 Budget	
Legal	7,955	9,500	9,500	No Change From 2023/2024 Budget	
Assessment Roll	5,500	5,500	5,500	No Change From 2023/2024 Budget	
Audit Fees	3,725	3,825	3,500	Accepted Amount For 2023/2024 Audit	
Arbitrage Rebate Fee	650	650	650	No Change From 2023/2024 Budget	
Insurance	6,134	6,600	7,200	Fiscal Year 2023/2024 Expenditure Was $6,594	
Legal Advertisements	884	1,200	1,200	No Change From 2023/2024 Budget	
Miscellaneous	421	850	800	$50 Decrease From 2023/2024 Budget	
Postage	116	325	725	Increased Due To Possible Mailings	
Office Sup	ies	187	425	400	$25 Decrease From 2023/2024 Budget	
Dues & Subscriptions	175	175	175	No Change From 2023/2024 Budget	
Trustee Fee	4,784	5,100	5,100	No Change From 2023/2024 Budget	
Website Management	2,000	2,000	2,000	No Change From 2023/2024 Budget	
Maintenance Reserve	72,237	38,750	100,000	Maintenance Reserve	
					
TOTAL EXPENDITURES	$	149,189	$	123,272	$	186,118		
					
REVENUES LESS EXPENDITURES	$	554,281	$	575,902	$	574,217		
					
Bond Payments	(543,959)	(533,966)	(528,626)	2025 Principal & Interest Payments	
					
BALANCE	$	10,322	$	41,936	$	45,591		
					
County Appraiser & Tax Collector Fee	(4,438)	(13,979)	(15,197)	Two Percent Of Total Assessment Roll	
Discounts For Early Payments	(24,920)	(27,957)	(30,394)	Four Percent Of Total Assessment Roll	
					
EXCESS/ (SHORTFALL)	$	(19,036)	$	-	$		
					
Carryover From Prior Year	0	0	0	Carryover From Prior Year	
					
NET EXCESS/ (SHORTFALL)	$	(19,036)	$	-	$		

DETAILED PROPOSED DEBT SERVICE BUDGET RENAISSANCE COMMONS COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2024/2025
OCTOBER 1, 2024 - SEPTEMBER 30, 2025

REVENUES	
FISCAL YEAR

2022/2023

ANNUAL	
FISCAL YEAR

2023/2024

BUDGET	
FISCAL YEAR

2024/2025

BUDGET	

COMMENTS	

Interest Income	

52,927	

25	

500	

Projected Interest For 2024/2025	

NAV Tax Collection	
543,959	
533,966	
528,626	
Yearly Maximum Debt Assessment	

Prepaid Bond Collection	

0	

0	

0		

Total Revenues	

$	596,886	

$	533,991	

$	529,126		

EXPENDITURES					

Principal Payments - A-1	

336,000	

341,000	

354,000	

Principal Payment Due In 2024	

Interest Payments - A-1	

194,448	

188,044	

162,110	

Interest Payments Due In 2024	

Bond Redemption	

70,000	

4,947	

13,016	

Estimated Excess Debt Collections	

Total Expenditures	

$	600,448	

$	533,991	

$	529,126		

Excess/ (Shortfall)	

$	(3,562)	

$	-	

$		

Original Par Amount= Interest Rate =
Issue Date= Maturity Date =

Par Amount As Of 1/1/24 =

Original Par Amount= Interest Rate =
Issue Date= Maturity Date =

Par Amount As Of 1/1/24 =

Series 2017A-1 Bond Refunding Information

$12,499,000	Annual Principal Payments Due=
3.25%	Annual Interest Payments Due = March 2017
May 2036

$5,512,000

Series 2017A-2 Bond Refunding Information

$2,978,000	Annual Principal Payments Due=
5.25%	Annual Interest Payments Due = March 2017
May 2036

$0	Series 2017A-2 Bond Paid Off In November 2018

May 1st
May 1st & November 1st

May 1st
May 1st & November 1st

Renaissance Commons Community Development District Assessment Comparison

	Fiscal Year					Fiscal Year					Fiscal Year					Fiscal Year					Fiscal Year		
	2020/2021					2021/2022					2022/2023					2023/2024					2024/2025		
Lot					Assessment					Assessment					Assessment					Assessment					Projected Assessment		
Type					Before Discount'					Before Discount*					Before Discount*					Before Discount'					Before Discount*		

Townhome	
O&M			
$	
55.61				
$	
88.30				
$	
88.86				
$	
88.85				
$	
134.06		
	Debt			$	801.84				$	793.82				$	791.77				$	791.77				$	783.84		
	Sub-Total For Townhomes			$	857.45				$	882.12				$	880.63				$	880.62				$	917.90		
3 Bedroom	O&M			
$	49.27				$	78.23				
$	78.73				
$	78.72				$	118.78		
Condo	Debt			$	710.53				$	703.42				$	701.60				$	701.60				$	694.58		
	Sub-Total For 3 Bedroom Condos			$	759.80				$	781.65				$	780.33				$	780.32				$	813.36		
2 Bedroom	O&M			
$	42.21				$	67.02				
$	67.45				
$	67.44				$	101.75		
Condo	Debt			$	608.59				$	602.50				$	600.94				$	600.94				$	594.93		
	Sub-Total For 2 Bedroom Condos			$	650.80				$	669.52				$	668.39				$	668.38				$	696.68		
1 Bedroom	O&M			
$	38.70				$	61.45				
$	61.85				
$	61.84				$	93.31		
Condo	Debt			$	558.08				$	552.50				$	551.07				$	551.07				$	545.56		
	Sub-Total For 1 Bedroom Condos			$	596.78				$	613.95				$	612.92				$	612.91				$	638.87		
Commercial	O&M			$	3,394.04				
$	5,388.72				
$	5,423.37				$	5,423.37				$	8,181.89		
	Debt			$	48,934.52				$	48,445.18				$	48,319.58				$	48,319.58				$	47,836.38		
	Sub-Total For Commercial			$	52,328.56				$	53,833.90				$	53,742.95				$	53,742.95				$	56,018.27		
Retail	O&M			$	3,493.55				
$	5,546.71				
$	5,582.37				$	5,581.55				$	8,421.77		
	Debt			$					$					$					$					$			
	Sub-Total For Retail			$	3,493.55				$	5,546.71				$	5,582.37				$	5,581.55				$	8,421.77		

Assessments Include the Following:
4% Discount for Early Payments 1% County Tax Collector Fee
1% County Property Appraiser Fee

Community Information:

Note: 908 Bond Prepayments As Of March 2024:
1 Bedroom Condos (233), 2 Bedroom Condos (530), 3 Bedroom Condos (145)

Residenti Units
Townhomes
3 Bedroom Condos
2 Bedroom Condos 1 Bedroom Condos
Total Residential Units

Commercial/Retail Square Footage
Commercial
Retail
Total Commercial/Retail Square Footage

310
203
805
357
1,675

175,385
180 527
355,912

Assessed For Debt

310
58
275
124

767

175,385
0
175,385

3/6'2024 9:37 AM	IV

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Ethics Training

Beginning in 2024, District Supervisors are required to complete four (4) hours of ethics training annually. Below are links to two training sessions that will, upon completion, satisfy the training requirement. Beginning with the 2024 Form 1, District Supervisors will be required to confirm that they have completed the training each year.

State Ethics Laws for Constitutional Officers & Elected Municipal Officers
https://www.youtube.com/watch?v=U8JktIMKzyI
Public Meetings and Public Records Law
https://www.myfloridalegal.com/sites/default/files/Full%2520audio%25 202018%5B2%5D.mp3

Both links can be found on SDS’ website, at www.sdsinc.org/links.

The Florida Association of Special Districts (FASD) also offers a training option through Florida State University’s Florida Institute of Government. If your special district is a member of FASD, the cost for this special district-specific ethics training is $49.00 for each district official.

If your special district is NOT a member of FASD, the cost for this special district-specific ethics training is $79.00 for each district official.
Information on the FASD course can be found at https://www.fasd.com/ethics-for- special-districts.

The Oaks Center · 2501A Burns Road · Palm Beach Gardens, FL 33410-5204	o: 561.630.4922 · f: 561.630.4923 · www.sdsinc.org Additional Offices: Miami · Bonita Springs · Tradition · West Villages · Ave Maria
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